Draft and Publish

What is Draft and Publish?

Draft and Publish allows administrators to make changes to learning content without immediately changing what learners see.

When supported on a content type, you can save changes as a draft, review them, and publish them when they are ready to go live.

This is particularly useful when updating existing learning content that is already being used by learners.

Draft and published versions

Once content has been published, further edits can be saved without immediately replacing the live version.

The currently published version remains available to learners while your newer changes remain in draft.

When you are ready, publishing the entry makes the latest changes available to learners.

Saving and publishing are therefore separate actions.

Content that supports Draft and Publish

Draft and Publish is available for core learning content including:

• Courses
• Lessons
• Quizzes
• Surveys
• SCORM modules

Not every content type uses Draft and Publish. For example, Learning Paths are managed directly rather than through separate draft and published versions.

Publishing Course changes

Publishing a Course does not automatically change every existing learner enrollment.

Course enrollments retain the curriculum assigned to each learner so historical completion records can be protected when Course content changes.

If new modules are added to a Course, existing learners are not automatically enrolled onto those modules by default.

Where appropriate, the Course can instead be configured to add newly introduced modules to existing learner enrollments.

Publishing module changes

Changes to an existing Lesson, Quiz, Survey or SCORM module can be prepared in draft while the currently published version remains available to learners.

Once the updated version is published, learners accessing that module will receive the newly published content.

Any separate enrollment or completion rules still continue to apply.

Draft relationships

When editing content, it is possible to create relationships with other content that is still in draft.

The CMS indicates the publication status of related entries to help administrators identify this.

Before publishing a Course or other learning content, make sure the content it depends on has also been published where required.

Unpublishing content

Published content can also be unpublished.

Unpublishing removes the published version from normal learner access, but should be used carefully where learners are already enrolled onto Courses containing that content.

For live learning programs, updating and republishing content is generally safer than unpublishing content that is already in use.